Event Management Images

Event Management

RVA provides professional and creative event management services. We manage conferences and produce special events of varying size and scope, from forums for a dozen people to regional conferences attracting nearly 2,000 participants.

RVA’s experience translates into added value for conference planners. We help with program concept and development, speaker identification and target audience outreach. We manage the time-consuming logistics of an event, so our clients can focus on strategic issues. RVA staff provides all support services, including:

  • Administration and budget
  • Audio/visual arrangements
  • Graphic design and production
  • Logistical support
  • Mailings and databases
  • Material selection and distribution
  • On-site coordination
  • Press relations
  • Program concept and development
  • Public access accommodations
  • Registration, including web-based
  • Signage
  • Site selection
  • Speaker and travel coordination
  • Video and still photo production
  • VIP advance

RVA has provided management and consulting services for events ranging from small department meetings to public hearing to events for 2,000 participants. RVA’s experience translates into added value for our clients. We lead with program concept and development and speaker identification, and we target audience outreach. We manage the time-consuming logistics of an event, so our clients can focus on strategic issues. Landmark events include the planning, organizing and staffing the very successful Voices of Experience conference series (2011-2014) for a consortium of hospital leadership and public health officials; the Patient Navigator conference series (2010-2015 - upcoming) for the MA Department of Public Health (DPH); and several events for the Betsy Lehman Center on Patient Safety and Medical Error Reduction (BLC) in 2014. For 11 years, RVA organized the national Women’s Health and the Environment Series for the Heinz Family Philanthropies.  As part of regular event services, RVA has developed and maintained the conference websites; designed events that combined keynote speakers, networking, resource and poster sessions, and breakout groups to offer interactive skills-based learning; managed registration, including the payment of conference fees; developed waiting lists for popular events and sessions; identified venues and managed site logistics including A/V and catering; distributed event invitations; coordinated production of award plaques; coordinated presentations with speakers;  produced name badges and other collateral materials for conference folders; coordinated speaker travel and accommodations; and providing onsite staffing.